Even as the popularity of cloud-hosted video conferencing continues to rise, in some cases, the tried and true on-premises hosting can still be the best option. While cloud-hosting offers maximum flexibility for IT infrastructure and service usage, hosting solutions on-site provides unparalleled control and security.

To decide which video hosting solution your organization needs, it’s best to have a clear picture of the differences, pros, and cons of both on-premises hosting and cloud hosting.

To that end, this article will explore the on-premises hosting option in greater depth.

For more details on cloud-hosting, see this article.

What Is On-Premises Hosting?

An on-premises hosting scenario is like building your own house — you must procure all materials, lay the bricks, put up the pillars, install the siding, etc. It will also be up to you to repaint the walls and fix leaks in the roof as the years go by. Thus, it’s more work, but it may be worth it for your company.

To host your video solution on-premises, your organization needs to build and maintain the data center. In addition to purchasing hardware, this entails a number of operating expenditures, including:

  • Employing an IT team to maintain hardware and software
  • Software license purchases
  • Data security and threat prevention solutions
  • Climate control for server rooms

Should your data needs surpass your server capacity, you’ll have to invest in more server hardware. As data needs expand year after year, maintaining all data and systems on-premises has become more work and more money. In addition, when data is stored on-site, a physical calamity like a flood, fire, or electrical event could wipe out databanks without means of recovery.

However, there are numerous perks to on-premises hosting, including cost-saving measures along the way. So why build your own house and host your video solution on-site?

The Benefits of On-Premises Hosting

Banks, financial institutions, government agencies, and other organizations in highly regulated industries may be required to host sensitive operations on site. Military commanders, for example, send communications only via on-premises solutions, and astronauts communicate with earth via dedicated hosting hardware.

Here are some of the key benefits of going through the trouble to host your video solution on-site:


Internal IT teams are responsible for server and software management, so there is little possibility of unauthorized third parties gaining access to systems or data. With data stored on local servers behind firewalls, it is much more difficult for cybercriminals to find an effective means of attack.

Not internet-reliant

On-premises solutions rely on intranets, rather than the internet. Hence, your organization will be able to access files and internal video communications even in the event of an internet outage. With data stored on on-premises servers, you can also cut costs on monthly internet payments to telecom providers.

Predictable costs

With the cloud’s usage-based pricing models, monthly costs can surge with increased use. This is not the case with on-premises solutions. Rather, with your own data center, you benefit from a great deal of transparency in operating expenses. Increased computing and data storage will have a minimal effect on costs (until you pass the threshold of server capacity). In addition, if your organization has purchased a software license for an on-site solution, you won’t need to worry about monthly subscription renewals.

Maximum control

With solutions hosted on-site with your own hardware, you can customize and add capacity at will, without the need to rely on the expertise or resources of a third-party provider. You can also schedule software updates, patches, and security scans at the most convenient times without coordinating with other parties. This helps to avoid service downtime to meet the expectations of customers and the needs of employees.

Crafting a Best-fit Solution

Some companies have been hosting solutions on-site for decades, and take an approach of “if it’s not broken, don’t fix it.” There’s nothing wrong with that. But others will be compelled to host solutions on-site to comply with government or regulatory oversight. For most, some combination of on-premises and cloud hosting will provide maximum utility and cost savings to achieve business goals.

As a leading supplier of enterprise-grade video communication solutions, Vidyo recognizes that each organization is unique. That’s why we designed the VidyoPlatform around customizability — enabling users to build a best-fit solution to suit their needs.

Regardless of whether you host Vidyo on-premises, over the cloud, or with a hybrid solution, Vidyo users will benefit from:

  • 4K UltraHD resolution for multiparty video and content sharing
  • Interoperability with Windows, Mac, Linux, iOS, Android, and more
  • Encrypted communications to protect privacy and comply with rigorous security standards
  • Click-to-connect feature for seamless connectivity with anyone inside or outside an organization

If you are ready to explore the best way to house your video communications solution, learn more about Vidyo hosting options today.